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Copying Services

We can provide copies of many of the archives in our care but need to be sure that copying the document will not cause harm and that we are complying with Copyright and other legislation. Due to restrictions in technology we are currently only able to copy items that are up to A3 in size. Staff can advise on the suitability of material for copying and will explain why we are not able to copying certain items.

• •We are able to provide copies in paper and digital formats, all copying is done by a member of staff.
• •Paper copies can be collected from the office or sent out through the post.
• •Digital copies will either be distributed by email, download over the internet or on CD through the post.

• Where surrogates, e.g. microfiche, exist we will produce the copy from the surrogate to protect the original archive.

Personal Photography

We also allow the use of digital cameras in our searchrooms to take photographs of the archives you are using, however we do not allow photography within the Registry of Deeds. There is a fee for this service payable on either a daily or annual basis.

Should you wish to take your own photographs then you must:

• •Complete Request Form 1 - Personal Photography Application with details of the documents copied.
• •Comply with Copyright legislation.
• •Turn of your flash to avoid damage to the archives.

Tracing

Where items are not suitable for photocopying it may be possible to trace them although this is only possible for flat documents as long as it will not cause any damage. Volumes and photographs can not be traced.

Should you wish to trace a document please:

• •Complete Request Form 2 - Personal Tracing Application with details of the documents traced.
• •Ask staff for tracing paper and a polyester sheet to protect the document.
• •Use a soft leaded pencil only.
• •Comply with Copyright legislation.

Microform copies of Church Registers

WYAS offers microfiche copies of most of the West Yorkshire Church Registers for sale. This includes the registers of over five hundred parishes and non-conformist chapels and includes the earliest parishes in this area: Ackworth, Almondbury, Barnsley, Batley, Birstall, Brotherton, Darrington, Darton, Dewsbury, Elland, Featherstone, Halifax, Heptonstall, Horbury, Huddersfield, Kirkburton. Normanton, Royston, Silkstone, Thornhill, Wakefield, Warmfield, Womersley and Wragby.

For further information on what is available please see Collections Guide 1 Parish Registers and Collections Guide 2 Nonconformist Registers

Due to restrictions imposed by the Registrar General we are unable to supply microfiche copies of marriage registers dating after 1837.

Certified copies

If you require your copies for legal purposes we can provide a certified copy or transcript. Copies will be stamped by an Archivist to verify that they are a true and accurate copy. An additional fee is changed for this service.

Publication requests

See here for information regarding publication requests.

How to order copies

• •Copies can be ordered in person at each of our offices, remotely by emailing or posting Copy Order form to the relevant office or ordering them online via our e-shop
• •Before ordering we suggest you contact staff to discuss the order and to receive a quote. For copying and postage costs please see Current Charges.
• •We will need to receive clear instructions regarding the copies you would like, the full document references for the items as well as payment in advance so we can process your order.
• •Making a payment: you can pay using a credit/debit card online through our Eshop. We also accept payment by cheque or postal order which should be made payable to Wakefield Metropolitan District Council. Overseas payments should be made in pounds sterling by International Money Order, credit card or sterling cheque drawn on a British Bank.

Our commitment to you

• •Every effort will be made to produce good quality copies.
• •Copies will usually be dispatched within ten days of receiving the details of your order and payment of the full amount in pounds sterling.
• •Large or complex orders may take longer to complete but staff will keep you informed of progress.

If you have any questions about this process then please get in contact with a member of staff to discuss your requirements.